Remote work is here to stay. What’s your long-term strategy for remote file sharing and collaboration?

remote work strategy

By now, you’ve probably heard the buzz around the virtual water cooler: we are going to be working remotely for longer than we expected. From lower real estate costs and per-employee office expenses to minimal productivity loss and higher employee satisfaction, the benefits of remote work are proving the risks feared by many for so long were unfounded and false.

If a work-from-home strategy wasn’t in place already, organizations that are realizing the benefits of telecommuting are adapting for the future. Read more about how to overcome your work from home challenges.

Remote work strategy: the new normal

Companies that just a few months ago had most of their workforce in physical office locations adapted by investing in teleconferencing solutions like Zoom or instant message tools like Slack. But one piece that keeps employees engaged and productive might have been overlooked or implemented hastily and that’s file sharing and collaboration.

While organizations might have rushed to find a solution that fills the gap for file sharing and collaboration in the short term, those solutions might not be a great long-term fit. Or, they have been holding out for the day when their employees can return to the office and have been getting by with approved shadow-IT (yes this exists) or worse—email attachments.

The challenges of working remotely

According to remote work strategist Laurel Farrer, one element that defines remote work is “asynchronous communication,” something that will become more common with remote work and could affect productivity. With conflicting schedules and teams distributed globally, technology will inevitably assist in filling this new gap.

In our webinar on collaborating with remote teams, we discussed how the product marketing team for Syncplicity is distributed across three time zones in Europe and North America — which means we’re all working at different times during the day, but still need access and the ability to collaborate on the same files.

Because we use Syncplicity, work that gets started in France at 11 am local time can be picked up and edited by myself in the U.S. Central Time and completed and approved by our director in U.S. Pacific Time.

Along with asynchronous communication, a well-thought-out, long-term solution for file sharing and collaboration is necessary and comes with several elements to consider.

Details like security, scalability, functionality, and total cost of ownership might have initially been overlooked or assumed with good intention. In the short term, that’s fine—you needed to provide tools to end-users that kept the business running.

Choosing the best file sharing and collaboration tool

But with so many businesses making the move to increase the number of permanent remote positions, now is a great time to head back to the drawing board and ensure the solution you’ve adopted for remote file sharing and collaboration is the one best suited for the future of how your organization works.

The top consideration when exploring solutions for file sharing and collaboration is often security. When it comes to secure remote file sharing and collaboration, Syncplicity has helped thousands of organizations on their path to success.

From small businesses to the largest global enterprises, we can ensure teams have access to the right content and can securely share and collaborate with both internal teams and external stakeholders like customers, partners, and suppliers.

Granular permissions and advanced security controls available natively allow IT to deploy Syncplicity to users without worrying if files will end up in the wrong hands.

From a scalability standpoint, Syncplicity gives organizations flexibility by providing storage options for on-premises, public cloud, or private cloud.

Additionally, Syncplicity applications across web, mobile, and desktop applications provide an intuitive user experience that helps ensure users won’t stray to unapproved, Shadow IT applications to complete their work.

With Syncplicity, you get more than just file sharing. You get a secure, centralized content services platform that can power your enterprise and give you more control. Your users have ready access to files and data wherever they work.

Ready to talk to an expert? Reach out today.


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